Paris, Place d’Arbitrage is committed to respecting the laws and regulations in force in the European Union, the European Economic Area and their member states relating to the processing of personal data, in particular Law No. 78-17 of 6 January 1978 on information technology, files and freedoms in its current version (the “Loi Informatique et Libertés”) and Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data, repealing Directive 95/46/EC (the “GDPR”). These texts will be referred to hereinafter as the “Personal Data Protection Regulations”.
1.What is a Personal Data ?
According to Article 4-1 of the GDPR, personal data is defined as any information relating to an identified or identifiable natural person either directly or indirectly.
2.How is your Personal Data collected ?
According to the principle of minimization and the principle of data protection by default, Paris, Place d’Arbitrage only collects Personal Data that is adequate, relevant and limited to what is necessary for the purposes of the processing.
Paris, Place d’Arbitrage may collect your Personal Information in the following circumstances:
- directly from you, when you freely provide us with your Personal Data. This is the case in particular in the context of professional meetings, files, partnerships or applications. It is also the case when you visit our offices, when you browse the Website or when you access certain services offered by the Website (such as a subscription to our Newsletter or when you contact us via online forms or in writing).
- indirectly and automatically via your browsing tracks on the Website (cookies).
3.Which are the Personal Data collected ?
The Personal Data collected are the following :
- identification data: name, e-mail address, postal address, telephone number (landline or cell phone),
- data relating to our exchanges with you ;
- connection data (recorded via cookies and other tracers): IP address; operating system; pages visited and requests; time and day of connection ;
Some Personal Data must be collected in order to use some features on the Website (for example, the email address in order to receive the newsletter). This type of information is then indicated by a “*” sign on the collection support. Refusal to provide such Data could result in limiting access to certain services or features offered by Paris, Place d’Arbitrage or by the Website.
Among the Personal Data collected, some may be considered as “sensitive” in the sense of the Personal Data Protection Regulations and will therefore be subject to special care by Paris, Place d’Arbitrage.
4.What are the purposes of the collection of your Personal Data?
In accordance with the GDPR, each processing carried out by Paris, Place d’Arbitrage is based on an explicit, legitimate and determined purpose.
Your Personal Data are mainly processed for the following purposes :
- follow-up of contact and information requests ;
- management of your registration to events organized by Paris, Place d’Arbitrage ;
- management of requests for information about Paris, Place d’Arbitrage or the services it offers ;
- improving the client experience ;
- managing the security of the Website ;
- for administrative purposes or as otherwise required by law or regulation.
5.What are the legal grounds for processing your Personal Data ?
The processing of your Personal Data is based on the following legal grounds :
- free, specific, informed and unambiguous consent (e.g.: subscription to thematic information, event registration, application management etc.) ;
- compliance with our legal or regulatory obligations (e.g.: fight against fraud).
6.How do we ensure the security of your Personal Data?
Paris, Place d’Arbitrage takes care to protect your Personal Information in order to ensure its confidentiality and integrity. In this context, Paris, Place d’Arbitrage implements technical and organizational measures to ensure the secure storage of Personal Data for the period of time necessary to fulfill the purposes for which it is collected.
In compliance with the Personal Data Protection Regulations, in the event of a proven breach of Personal Data that could result in a high risk to the rights and freedoms of the persons concerned, Paris, Place d’Arbitrage undertakes to communicate this breach to the competent supervisory authority. If requested as per the regulation, the law firm will communicate this breach to the persons concerned (individually or in general, as the case may be).
Without affecting the above, it is your responsibility to exercise caution to prevent unauthorized access to your Personal Data and to your devices (computer, smartphone, tablet, etc.).
Furthermore, the Website provides links to third party Websites that you may find interesting. Paris, Place d’Arbitrage has no control over the privacy practices of these third-party Websites. Therefore, Paris, Place d’Arbitrage is not responsible for the processing of your Personal Data by these third parties.
7.Who are the recipients of your Personal Data ?
Your Personal Data is confidential. Only the members of Paris, Place d’Arbitrage have access to it, within the limits of their respective authorizations. Paris, Place d’Arbitrage is however likely to communicate your Personal Data on request of any competent authority in accordance with the Personal Data Protection Regulations.
Our subcontractors may also be required to process your Personal Data from time to time, to the extent strictly necessary to perform the services we entrust to them. When Paris, Place d’Arbitrage gives access to your Personal Data to subcontractors, the latter are bound by an obligation of confidentiality. In particular, Paris, Place d’Arbitrage requires that recipients of Personal Data agree to comply with Personal Data Protection Regulations.
8.How long do we keep your Personal Data ?
Paris, Place d’Arbitrage only keeps your Personal Data for the period of time strictly necessary to achieve the purposes of the processing.
Paris, Place d’Arbitrage may, however, retain your Data for archiving purposes, in accordance with the applicable regulations.
9. What are your rigths ?
According to the Personal Data Protection Regulations, you have the following rights:
Right to be informed: Paris, Place d’Arbitrage ensures that you are provided with clear, transparent and easily accessible information on the processing of your Personal Data.
Right of access: this right allows you to request from Paris, Place d’Arbitrage confirmation of the processing of your Personal Data, information on the conditions of this processing, as well as to receive a copy in electronic form.
Right of rectification: this right allows you to obtain from Paris, Place d’Arbitrage the rectification of inaccurate information relating to you.
Right to erasure: this right allows you to request the erasure of your Personal Information as soon as possible, subject to the exceptions provided for by the applicable regulations and in the following cases:
- your Personal Data are no longer necessary for the purposes of the processing ;
- the consent on which the processing of your Personal Data was based is withdrawn and there is no other basis for such processing ;
- it can be established that your Personal Data has been processed unlawfully ;
- your Personal Data must be erased under a legal obligation.
Right to limit processing: in accordance with the Personal Data Protection Regulations, this right may be invoked when :
- the accuracy of your Personal Data is disputed ;
- it can be established that the processing of your Personal Data is unlawful, but you object to the erasure of the Personal Data and request instead that the processing be restricted ;
- when Paris, Place d’Arbitrage no longer needs your Personal Data but they are still necessary for you, in particular for the establishment, exercise or defense of legal claims ;
- when you object to the processing which would be based on the legitimate interest of the controller, during the verification as to whether the legitimate grounds pursued by the controller prevail over those of the concerned person.
Right to portability: when the processing of your Personal Data is based on your consent or on the performance of a contract, this right allows you to request from Paris, Place d’Arbitrage the communication of your Personal Data in a structured and commonly used format.
Right to withdraw consent: when the processing of your Personal Data by Paris, Place d’Arbitrage is based on your consent, this consent can be withdrawn at any time. However, it is clarified that, according to the Personal Data Protection Regulations, the withdrawal is only valid for the future and therefore does not call into question the lawfulness of the processing already carried out.
Right to object: this right allows you to object to the use of your Data by an organization for a specific purpose, provided that you specify “the reasons relating to [your] particular situation”.
Right to decide what happens to your Data after your death: this right allows you to decide on the fate of your Personal Data after your death by adopting general or specific directives, which Paris, Place d’Arbitrage will respect.
Right to file a complaint with a supervisory authority: if, despite the efforts made by Paris, Place d’Arbitrage to ensure the protection of your Personal Data, you believe that your rights have not been respected, you may file a complaint with a supervisory authority, notably the CNIL.
10. How to exercise your rights ?
To exercise your rights or obtain information on the processing of your Personal Data, you can send a request to Paris, Place d’Arbitrage with proof of identity attached, by :
- e-mail to the following address : [email protected]
- mail to the following adress : 8, place d’Iéna – 75016 – Paris
You can also send a complaint to the CNIL. For this, we invite you to consult its Website (www.cnil.fr).
What is a cookie ?
A cookie is a small text file sent to the user’s browser by the visited Website and stored in the user’s terminal equipment. Cookies allow the Website to collect information about the user’s navigation, such as the user’s route through the Website or language preference, in order to improve the user’s browsing experience and the content and functionality of the Website.
There are “session cookies” that disappear as soon as the user leaves the Website, as well as permanent cookies that remain on the user’s terminal until their lifetime expires or until the user deletes them using the functionalities of their browser.
We inform you that, during your navigation on the Website, such cookies may be deposited on your terminal equipment.
What are the purposes of the cookies thus deposited ?
The main purpose of cookies is to make your browsing experience as enjoyable and efficient as possible. They are, for example, used to remember your preferences (language, country) during navigation and on future visits. The information collected via cookies also allows us to improve the Website through estimates of statistical data and usage patterns (number of visits, most visited sections, length of visit, etc.).
What types of cookies are used ?
The different types of cookies deposited can be classified as follows, according to their purposes :
- Strictly necessary (technical) cookies enabling you to navigate the Website and use the various options offered by the Website. These are, for example, traffic control cookies ;
- Functionality or personalization cookies: their sole purpose is to facilitate the functioning of the Website and to memorize information in order to differentiate your experience from that of other users. For example, these are cookies that allow us to remember your browsing actions. If you choose to reject these cookies, certain features of the Website may not function as intended and your use of the Website may be limited or impossible.
How to manage your choices regarding cookies?
If most browsers are set by default and accept the installation of cookies, you can set your browser to accept all cookies, or to reject them systematically. You can set your browser to accept or reject cookies on a case-by-case basis prior to their installation. You can also regularly delete cookies from your terminal via your browser.
The ways in which you can manage your choices relating to cookies differs according to the browser. For example :
- For Chrome
- For Internet Explorer
- For FireFox
- For Safari